Intuit typically offers deals where new users can get a discount on QuickBooks Payroll by bundling it with a QuickBooks Online subscription. This service gives you access to a QuickBooks debit card, cash accounting for goods in transit flow forecasting, and QuickBooks Envelopes, which is a place to set aside savings. There are other QuickBooks Online charges in addition to the monthly subscription fee. Join the thousands of people like you already growing their businesses and knowledge with our team of experts. We deliver timely updates, interesting insights, and exclusive promos to your inbox. QuickBooks Online stands as the best accounting software that our researchers have tested, due to a great feature catalog, reporting tools, a top-quality support team, and a customizable interface.

Figure out your tax needs

QuickBooks Online Plus has the features included in Simple Start and Essentials, plus more functionality for small businesses with more complex needs. We’re firm believers in the Golden Rule, which is why editorial opinions are ours alone and have not been previously reviewed, approved, or endorsed by included advertisers. The Ascent, a Motley Fool service, does not cover all offers on the market. Becoming comfortable with these common QuickBooks Online features will allow you to get started invoicing and managing your expenses quickly, while also ensuring that your income and expenses are being tracked and managed properly. By providing feedback on how we can improve, you can earn gift cards and get early access to new features. Let us know how well the content on this page solved your problem today.

Terms, conditions, pricing, special features, and service and support options subject to change without notice. Advanced supports up to 25 users and up to three accounting firms. User permissions can be narrowed for the 25 users to better delegate work and restrict visibility. You can also invite time-tracking and reports-only users, which do not count toward the 25-user limit. To manage payroll through QuickBooks Payroll, you’ll need to pay a fee for this add-on service, with plans ranging from $45 to $125 per month, plus an additional $5 to $10 per employee per month.

Xero is most often used by small to medium-sized businesses (SMBs). Although it has the lowest starting price, at $12 per month, it can be a little more difficult to navigate than QuickBooks or FreshBooks. Because there is an unlimited number of users that can use the program, you can maximize its use if you have a team of professionals who need access to your accounting software. For Xero’s Early plan ($13), the number of invoices that users can send each month is capped reporting and analyzing current liabilities at 20, but for all other Xero plans, users can send unlimited invoices. QuickBooks is a well-established accounting software that is widely used by businesses from a variety of industries. With five plans, each at different price points, users can choose the plan that best meets their business needs without paying for additional features that they don’t want.

Free mobile apps

Most integrations come with monthly subscription fees, so be sure to account for these extra costs when calculating your total costs for QBO. QuickBooks now offers a free small business checking account called QuickBooks Checking (formerly known as QuickBooks Cash). Opening a QuickBooks Checking account is free, with no monthly fees or account minimums. We’d also highly recommend FreshBooks, a solution that has almost as many features and comes at a slightly lower price.

You’ll also learn how to manage credit card sales with either a QuickBooks Payments account integrated with QuickBooks or a third-party credit card processor. You should consider accepting credit card payments as a convenience for your mark to market accounting customers and to expedite the collection of outstanding invoices. This covers how to create sales forms and track sales and income in QuickBooks Online. By the end of this chapter, you will be able to keep track of your credit sales by creating and emailing invoices to your customers as well as recording cash sales where no invoice is needed. You will also learn how to apply payments received to outstanding invoices and receive partial payments from customers.

1. Topical articles and news from top pros and Intuit product experts.
2. In this module, you’ll learn how to set up key areas of QuickBooks Online, including entering your company information, adding users, customizing your QuickBooks Online dashboard, and setting up the chart of accounts.
3. Money movement services are provided by Intuit Payments Inc., licensed as a Money Transmitter by the New York State Department of Financial Services.
4. Terms, conditions, pricing, special features, and service and support options for QuickBooks products and services, including but not limited to QuickBooks Payments and Same Day Deposit are subject to change without notice.
5. Add on a QuickBooks Payroll subscription to pay employees and 1099 contractors by 24-hour direct deposit and handle payroll taxes, right within QuickBooks (additional fees apply).

The right fit for all kinds of businesses

QuickBooks Online Essentials gives businesses with up to three users the ability to track income and expenses, manage accounts receivable, and stay on top of accounts payable (money owed to suppliers). It also gives you the ability to run accounts payable aging reports so you keep up on bill due dates. You can also connect with your accountant, making it easier at tax time. Our free QuickBooks tutorial series starts with setting up QuickBooks Online for your business.

Advanced Accounting in QuickBooks Online

If you want to enter the bill to be paid when it’s due, you’ll want to use QuickBooks Online’s accounts payable feature, which you can access by clicking on the Bill feature in the application. QuickBooks Online gives you the option to connect your bank accounts directly to the software. By connecting them, you can easily track both income and expenses in QuickBooks Online automatically, reducing the amount of data entry required.